Guidelines for Making Open Records Requests
Alabama Open Records Act Requests
The University of Alabama complies with the laws of the State of Alabama, including granting citizens the right to review and obtain copies of certain public writings in accordance with Alabama Code §36-12-40, et. seq. As such, The University of Alabama has adopted guidelines and a form for individuals requesting records from The University of Alabama, in compliance with the University of Alabama System Office policy for Managing Open Records Requests.
SUBMITTING A REQUEST:
Option 1: A records request form found here should be completed for each request made. All requests should describe in detail the records being sought, including the date and/or time frame of such records.
Option 2: Requests may also be sent directly to the Open Records & Policy Specialist via email, mail or phone by providing the same information required on the records request form to:
University of Alabama
172 Rose Administration Bldg
Tuscaloosa, AL 35487
The University will devote as much of its resources to addressing public records requests as possible without interfering with the fulfillment of the normal job duties of its personnel.
WHAT HAPPENS NEXT:
Responses: The University will acknowledge all requests received. Depending on the number of requests received and the amount of time required to gather the relevant information, the length of time before a response is provided can vary tremendously.
Documents: When possible, all documents will be provided in electronic/digital form.
Exemptions: State law provides that some information may be exempted from production including, but not limited to, registration and circulation records and information concerning the use of university libraries; records concerning security plans, procedures, assessments, measures, or systems, and any other records relating to, or having an impact upon, the security or safety of persons, structures, facilities, or other infrastructures, including information concerning critical infrastructures and critical energy infrastructures the public disclosure of which may reasonably be expected to be detrimental to the public safety or welfare; records that the disclosure of which would otherwise be detrimental to the best interests of the public; or, records protected from disclosure by other state and federal laws, including the Family Educational Rights and Privacy (FERPA) law.
Costs: When possible, all documents will be provided in electronic form. If printed documents are required by the requestor, that information MUST be provided in advance, and payment must be provided before documents will be made available. When possible and reasonable, records may be available at no charge. However, requestors may be asked to pay the costs associated with producing the documents requested if the request is especially broad or an inordinate number of pages/records must be produced. If payment is required, the requester should be given an estimate of the costs associated with producing the requested documents. Regardless of the estimate provided, the requester should pay the actual cost of production.